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Archives Loan Agreement

September 11th, 2021

The written request should indicate the scope, duration and audience of the exhibition; the list of assets to be considered for the loan; provide a brief description of the institution and its clientele; and a preliminary report on the facilities including safety and environmental controls. Archivists` Guide: Loan (Deposit) Conditions for Private Archives (PDF, 0.13MB) Below is our guide for archivists for creating loan agreements between repositories and private owners: membership is a group of records transferred simultaneously from the same source to an archive service. With regard to membership, a group of registrations will provide legal and physical custody. This formal receipt is usually documented in a membership register. This information on membership is useful for a number of reasons. In addition to physical and intellectual control, it can also provide you with some basic information for reuse in your assessment tools. You may also be asked to pass this information on to our deposit survey. This annual survey invites collecting institutions to provide membership information that will then be processed and made available to researchers online. Among the information usually found in a register is: If you want to make a list of a collection after membership and before cataloguing, please read the following indications: Additional costs, including mat, shipping or courier costs, may also be incurred. . . .

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